Letting Agent Software Features for Modern UK Agencies
From property management software and tenant onboarding to AI-powered automation and Xero integration — LettingGuru is the all-in-one letting agency software that gives your team every tool it needs in one powerful, cloud-based platform.
Property Management Software
Manage your entire property portfolio from a single dashboard with our property management software UK letting agents trust. Track every property across multiple branches with full lifecycle management, from initial listing through to checkout and beyond.
- Multi-branch portfolio overview with real-time status tracking
- Comprehensive property details including photos and floor plans
- Integrated HPI valuations and EPC data lookup
- Branch-level property filtering and reporting
- Full audit trail for every property action
Tenant Onboarding Software
Digitise your entire tenant onboarding process with our tenant onboarding software and intuitive 8-step wizard. Send magic links for digital tenant referencing so tenants can complete their details from any device, reducing admin time by up to 80%.
- 8-step digital onboarding wizard with progress tracking
- Magic link invitations for a seamless tenant experience
- Built-in reference checks and guarantor onboarding
- Automated AML verification and identity checks
- Deposit registration and protection tracking
Property Maintenance Software
Track every maintenance job from initial report through to completion and sign-off with our property maintenance software. AI-powered triage helps prioritise urgent issues, while automated notifications keep tenants, landlords, and contractors informed.
- Full lifecycle tracking from Reported to Closed
- Photo evidence capture at every stage
- Contractor assignment with cost tracking
- Landlord approval workflow for quoted works
- Automated tenant and landlord notifications
Landlord Management & Financial Software
Take control of your letting agency finances with our landlord management software. Comprehensive rent collection, automated landlord statements, and full NRL tax compliance — split payments ensure co-owners receive the correct proportions automatically.
- Automated rent collection and payment tracking
- Professional landlord statements with PDF export
- NRL tax ledger with quarterly breakdowns
- Split payments for co-owned properties
- CSV export for external accounting systems
Xero Integration for Letting Agents
Eliminate double-entry and manual reconciliation with our deep Xero integration for letting agents. Contacts, invoices, rent payments, and landlord payouts sync automatically from your letting agency software, keeping your books accurate in real time.
- Auto-sync contacts, tenants, and landlords to Xero
- Automatic invoice creation for rent and fees
- Maintenance costs posted to correct accounts
- Landlord payout reconciliation
- Configurable account code mappings
AI-Powered Letting Agent CRM
Harness AI built directly into your letting agent CRM. From generating compelling property descriptions to intelligently triaging maintenance requests, our AI-powered estate agency software works alongside your team to save time and improve quality.
- AI property description generator for listings
- Intelligent maintenance triage and prioritisation
- Guru AI Chat assistant with full data context
- AI-drafted messages and communications
- Usage tracking and analytics per user
Estate Agency Sales Software
Manage your entire sales pipeline with estate agency software built for UK agents. Track offers, progressions, and chain updates in one place. Intelligent buyer matching scores applicants against property criteria automatically.
- Visual sales pipeline with KPI dashboard
- Offer management and progression tracking
- Chain tracking with milestone updates
- Scored buyer matching against property criteria
- Commission tracking and reporting
Property Inspection Software
Conduct thorough, consistent property inspections with our guided room-by-room digital workflow built into the letting agent software. Capture photos, track elements, record meter readings, and generate professional comparison reports.
- Room-by-room digital inspection workflow
- Element-level condition tracking with photos
- Meter reading capture and comparison
- Check-in vs check-out comparison reports
- Professional PDF report generation
Contractor Management Software
Build and manage your trusted contractor network within our letting agency software. Ratings, reviews, and a dedicated mobile portal let you assign jobs, track costs, and let contractors update progress directly from their phone.
- Contractor database with trade categorisation
- Star ratings and written reviews
- Complaint tracking and resolution
- Dedicated contractor mobile portal
- Assignment workflow with cost tracking
Property Management Mobile App UK
Give landlords, tenants, contractors, and inspectors their own dedicated property management mobile app UK agents love. Built with Flutter for a native experience on iOS and Android, with real-time push notifications to keep everyone connected.
- Landlord portal with statements and property overview
- Tenant portal for maintenance requests and documents
- Contractor portal for job management
- Inspector app for digital inspections
- Push notifications across all portals
Property Compliance Software
Stay audit-ready at all times with property compliance software built into your letting agent CRM. Monitor AML checks, deposit protection, EPC ratings, gas safety certificates, and Right to Rent documentation across your entire portfolio.
- AML checks with verification status tracking
- Deposit protection registration and renewal alerts
- Automated EPC lookup and expiry tracking
- Gas safety certificate management
- Full audit trail for regulatory compliance
Letting Agency Task Management
Organise your letting agency team with a powerful task management system built into your letting agent software. Kanban boards, calendar views, and automated task creation ensure the right work goes to the right people.
- Kanban board with drag-and-drop workflow
- Calendar view for scheduling and deadlines
- Auto-task creation from system events
- Customisable task templates
- Priority tracking and role-based assignment
Digital Contract Management
Create, manage, and sign contracts digitally within your letting agency software. Build templates with variable substitution, support multi-party signing, and store completed documents securely in the cloud with full version history.
- Contract template builder with variables
- Multi-party digital signing workflow
- PDF export and cloud storage
- Version tracking and audit trail
- Landlord contract signing via mobile app
Letting Agency Notifications
Keep everyone informed with a three-channel notification system built into your letting agent CRM. In-app alerts, email, and push notifications with per-user preferences ensure people receive updates the way they want.
- Three-channel delivery: in-app, email, and push
- Per-user notification preferences
- Rich HTML email templates
- Scheduled notification support
- Real-time in-app notification centre
Letting Agency Reports & Analytics
Make data-driven decisions with comprehensive reporting built into your letting agency CRM. Track occupancy rates, rent arrears, maintenance performance, and financial KPIs with branch-level breakdowns.
- Financial dashboards with trend analysis
- Occupancy rates and void period tracking
- Rent arrears reporting and alerts
- Maintenance performance statistics
- Branch-level breakdowns with CSV export
Multi-Branch Letting Agent Software
Run multiple branches from a single letting agent software platform with branch-specific settings, fee overrides, and cross-branch reporting. Switch between branches instantly while maintaining complete data separation.
- Per-branch fee overrides and settings
- Branch-specific user management
- Cross-branch reporting and analytics
- Instant branch switching
- Centralised admin with branch autonomy
Compare Traditional vs Automated Workflows
See exactly how many hours, phone calls, and emails you save when you switch to LettingGuru.
Ready to See the Best Letting Agent Software UK in Action?
Book a personalised letting agent software demo and discover how 16 integrated modules can transform the way your letting agency operates.